The 4-Step Financial Blueprint

Construction accounting isn't just about paying taxes. It's about predicting the future. Here is the exact system we use to take contractors from chaos to clarity.

How We Build Your Financial Machine

A proven system that transforms contractor finances in 4 phases

1

Foundation Audit

Clean Up

Before we can forecast, we must fix the history.

  • Chart of Accounts Restructured to match NAHB standard
  • Balance Sheet Scrub Verify Undeposited Funds, Loans, and Retainage
2

Integration

Sync

Connect your field operations to your back office.

  • Cost Code Mapping Define your Cost Catalog—every receipt has a home
  • Software Setup Link Buildertrend/Procore to QuickBooks
3

Monthly Rhythm

Maintain

We take over the heavy lifting of compliance.

  • WIP Adjustments Calculate over/under billing monthly
  • Job Cost Audits Ensure all expenses assigned correctly
  • Bank Reconciliation Books closed by the 15th
4

Controller Insight

Scale

This is where you grow.

  • 13-Week Cash Flow Know if you can afford that truck or new hire
  • Quarterly Strategy Review GP per job, adjust estimating rates
  • Custom Dashboards Real-time WIP, AR, and performance visibility

Questions About Our Process

Common questions from contractors considering our system

The NAHB Chart of Accounts is the industry-standard list of financial categories for home builders. By using this standard, we categorize costs (like "Lumber," "Permits," "Concrete") in a way that allows you to compare your profit margins directly against industry benchmarks. This gives you real insight into where you're performing well and where profit is leaking.
Typically 30 to 60 days. It depends on the volume of historical transactions and the state of your current books. We run the clean-up phase parallel to your current operations so your business doesn't stop. Most contractors see clarity within the first month.
Yes. Our system works best when you have an office manager or admin to handle check cutting, scanning receipts, and day-to-day admin tasks. We act as the "Controller" sitting above them—reviewing their work, handling the complex accounting, and producing the final reports. We train your team to feed us clean data.
We specialize in connecting QuickBooks Online with construction project management platforms including Buildertrend, Procore, CoConstruct, and Knowify. Our integrations eliminate double data entry—your field team enters data once, and it flows automatically into your accounting system with proper job cost coding.
Monthly at minimum. We close your books by the 15th of the following month and deliver a complete financial package: P&L, Balance Sheet, Job Cost Reports, WIP Schedule, and Cash Flow Forecast. Quarterly, we meet to review performance, adjust estimating rates, and plan for the next 90 days. Custom dashboards give you real-time visibility between reports.
Absolutely. Many of our clients keep their existing bookkeeper for day-to-day transaction entry while we handle the construction-specific complexity: job costing, WIP calculations, revenue recognition, and strategic reporting. We train your team on our processes and review their work monthly to ensure accuracy.
Schedule a Free Consultation