The 4-Step Financial Blueprint
Construction accounting isn't just about paying taxes. It's about predicting the future. Here is the exact system we use to take contractors from chaos to clarity.
How We Build Your Financial Machine
Phase 1: The Foundation Audit (Clean Up)
Before we can forecast, we must fix the history.
Chart of Accounts: We restructure your accounts to match the NAHB (National Association of Home Builders) standard.
Balance Sheet Scrub: We verify that your Undeposited Funds, Loan Balances, and Retainage accounts are actually accurate.
Phase 2: The Integration (Sync)
We connect your field operations to your back office.
Cost Code Mapping: We define your "Cost Catalog" so that every receipt has a home.
Software Setup: We link Buildertrend/Procore to QuickBooks and run test transactions to ensure the sync is flawless.
Phase 3: The Monthly Rhythm (Maintain)
We take over the heavy lifting of compliance.
WIP Adjustments: We calculate your over/under billing monthly.
Job Cost Audits: We review "Uncategorized Expenses" and ensure they are assigned to the correct job.
Bank Reconciliation: We close the books by the 15th of the following month.
Phase 4: The Controller Insight (Scale)
This is where you grow.
13-Week Cash Flow: We tell you if you can afford that new truck or hire that superintendent.
Quarterly Strategy: We meet to review Gross Profit per job and adjust your estimating rates based on actual performance.
Custom Dashboards: Why look at spreadsheets when we can build custom dashboards so you can see marketing channels and sales team stats, work in progress with budget goals and actuals, accounts receivable including who hasn't paid and payments coming up, and more..
Questions About Our Process
What is the NAHB Chart of Accounts?
The NAHB Chart of Accounts is the industry-standard list of financial categories for home builders. By using this standard, we categorize costs (like "Lumber," "Permits," "Concrete") in a way that allows you to compare your profit margins directly against industry benchmarks.
How long does the "Clean Up" phase take?
Typically 30 to 60 days. It depends on the volume of historical transactions and the state of your current books. We run the clean-up phase parallel to your current operations so your business doesn't stop.
Do I still need an in-house office manager? Yes. Our system works best when you have an office manager or admin to handle check cutting, scanning receipts, and day-to-day admin. We act as the "Controller" sitting above them—reviewing their work, handling the complex accounting, and producing the final reports.
