Stop Guessing. Start Knowing.
The "Construction Financial Systems Playbook" is the step-by-step manual for contractors scaling from $500K to $10M. Learn how to fix your cash flow, master job costing, and finally trust your numbers.
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A deep dive into our processes. Including Job-costing, WIP, and AR built for construction pros.
90-day bookkeeping roadmap
Job costing & WIP sanity check
AR follow-up templates
Why Most Construction Bookkeeping Fails
If you feel like your business is growing but your cash flow is getting tighter, you aren't alone. Industry data shows that 82% of construction failures are due to poor cash flow management.
The problem usually isn't your work; it's your bookkeeping. Most generalist accountants only look at the General Ledger (taxes). They miss the Project-Level Reality (profit).
We wrote this guide to bridge that gap. It explains the "Three-Dimensional Reality" of construction finance that every builder needs to master:
The General Ledger: Are we compliant?
The Job Cost Report: Which jobs are actually making money?
The Cash Flow Forecast: Will we have cash for payroll next Friday?
3 Problems This Playbook Solves
1. The Cash Flow Rollercoaster
The Pain: You have a flush bank account one month and are scrambling for payroll the next.
The Solution: We show you how to build a 13-Week Rolling Cash Flow Forecast. This tool looks ahead at your payroll cycles, material draws, and retainage releases so you can see a cash crunch weeks before it hits.
2. The "Job Costing Black Hole"
The Pain: You bid for a 20% margin but ended up with 5%, and you don't know where the money went.
The Solution: We map out a 5-Step Job Costing Workflow. You’ll learn how to track every labor hour and material purchase to a specific phase, preventing the "hidden costs" that cause 30% of projects to overrun.
3. The Paperwork Avalanche
The Pain: Buried in receipts, invoices, and change orders.
The Solution: We explain the Integrated Tech Stack. Learn how to sync tools like Buildertrend, Procore, and QuickBooks Online so that data flows automatically from the field to the office—eliminating double entry.
What is Inside the Playbook?
This isn't a brochure. It is a 16-page technical guide designed to be used.
The NAHB Chart of Accounts: How to structure your books to match industry standards.
WIP Reporting: How to calculate "Over/Under Billing" so you don't pay taxes on phantom profit.
The Fractional Controller Model: Why you might need a Controller (not a CFO) to handle compliance and accuracy.
Essential KPIs: The specific targets you should hit for Gross Margin (20-30%) and Overhead (15-25%).
What’s Inside
The real reason most contractors struggle with financial clarity
And why basic bookkeeping will never solve it.
The 3D model of construction finance
General ledger → job cost → cash flow.
How WIP and ASC 606 compliance reporting works
And why it’s the key to accurate profitability.
The 5-step job costing workflow
A blueprint you can start using immediately.
A financial system roadmap & Controller-led financial reviews
So you know exactly what to fix first.
