Construction Bookkeeping Intake Form
This download includes a complete bookkeeping playbook with monthly checklists, 13-week rolling projections, weekly closeout tasks, and a clear visual dashboard. The dashboard highlights accounts payable/receivable, customer balances, sales by product, vendor expenses, and income vs. expenses—giving you an at-a-glance view of your business finances. Use the form below to receive your copy.
What’s Breaking Your Books — and How We Fix It
Job Costing is Fuzzy
Profitability is unclear until it’s too late.
- Fix: Turn on Projects in QuickBooks, standardize cost codes by phase (labor, subs, materials, equipment, OH).
- Fix: Map items/services to codes; enforce coding at the PO and bill level.
Change Orders & Materials
POs and receipts don’t flow cleanly into the books.
- Fix: Automate receipt capture + vendor bill approvals with mobile uploads.
- Fix: Route POs/materials to the right project & cost code with rules.
Owner Cards in the Mix
Personal card activity creates reconciliation headaches.
- Fix: Bank rules to separate draws from job expenses; monthly owner draw entry.
- Fix: Dedicated job expense cards for field purchases.
Payroll & Compliance
Prevailing wage + certified payroll slow everything down.
- Fix: Integrate time tracking; automate certified payroll reports.
- Fix: Weekly audit of hours vs. cost codes per project.
Cash Flow Swings
Progress billing + slow pay from GCs create gaps.
- Fix: Rolling 13-week cash forecast tied to draws, AR aging, and committed costs.
- Fix: Standardized progress invoice & change order templates.
Week-to-Week Chaos
No cadence to keep books clean.
- Fix: Weekly close checklist: bank rules review, WIP update, AR follow-up.
- Fix: First 30-day quick wins to set the baseline.
Quick Wins in the First 30 Days
Clean Vendor List
Set defaults for expense accounts & cost codes.
Backfill Projects
Enable Projects and backfill the last 2–3 active jobs for baseline WIP.
Connect Feeds
Bank/credit feeds + rules to keep owner draws out of job costs.
