"We're profitable on paper. So why is payroll this stressful?"
You didn't start a construction company to stare at spreadsheets at midnight.
We've opened the books of dozens of contractors between $500K and $10M. The pattern is always the same: good work, good people, financial systems held together with duct tape and hope.
So we put everything we know into 7 guides. The same frameworks we use with paying clients. No webinar to sit through. No 47-email sales sequence. Just the playbook.
Sound familiar?
The stuff that keeps contractors up at 2am
If any of these hit a nerve, the vault was built for you.
Your P&L says you're profitable. Your bank account filed a counter-claim. Revenue is vanity. Profit is sanity. Cash flow is reality.
Change orders get approved in the field — then vanish into the bermuda triangle between your PM and your bookkeeper. Money earned, never billed.
Your bookkeeper is great at categorizing expenses. Ask them about WIP schedules or retainage tracking and you get a blank stare.
Revenue went up 40% this year. You should be celebrating. Instead, you're more cash-strapped than when you were smaller. How?!
Buildertrend says one thing. QuickBooks says another. You're typing the same numbers into two systems and neither one is right.
Your bonding agent needs a WIP schedule. Your response: "Can you give me two weeks?" (Translation: "I need to build this from scratch in a panic.")
These aren't signs you're bad at business. They're signs you've outgrown your financial systems.
That's a good problem to have — if you fix it.
What's Inside
7 guides. Same frameworks we use with $2M+ contractors.
We didn't water this down. These are the actual systems, checklists, and strategies we implement for clients paying $2,500–$5,000/month. We're giving them to you because contractors who understand their numbers make better clients — and because we'd rather help 500 contractors for free than hard-sell 5.
The Construction Financial Foundation
Why construction accounting is fundamentally different from every other industry — and the NAHB-based chart of accounts that banks and bonding agents actually want to see.
The Complete Audit System
The 7-Pillar + 10-Point audit we run on every new client's books. Takes about 15 minutes. Most contractors find at least one five-figure problem they didn't know they had.
One contractor found $28K in unbilled change ordersQuickBooks + NAHB Mastery
How to set up QuickBooks so it actually works for construction — cost codes, job costing, project tagging. Not the generic setup your bookkeeper Googled.
Cash Flow & Draw Strategy
The 13-week rolling forecast that stops the feast-or-famine cycle. Retainage tracking, draw optimization, and why you're probably financing your client's project with your own money.
Average AR reduction: 52 days → 31 daysTeam Workflows & Systems
How to get field data into your financials without double-entry, lost receipts, or "I'll send that over Monday" turning into never. PM-to-accounting handoff done right.
The Financial Dashboard Blueprint
The one-page dashboard that tells you everything: job profitability, WIP, AR aging, cash position. Updated automatically. No more "let me pull some numbers" meetings.
The Contractor Success Blueprint
The 8 habits that separate contractors who grow profitably from contractors who grow into a cash crisis. Includes the bidding framework and overhead allocation method we teach every client.
Plus: A real case study showing exactly how these systems recovered $28K in missed revenue and cut accounts receivable from 52 days to 31. Not theory — receipts.
Real Numbers, Real Contractor
What happened when we opened Zach's books
Zach's construction company looked profitable on the P&L. Cash told a different story. Change orders were getting approved in the field but never making it to invoices. AR was running 52 days. Job cost reports were guesswork. He knew money was leaking — he just couldn't see where.
We ran our audit. Found the leaks. Built the systems. Here's what changed:
The audit system Zach used is Guide #2 in the vault. Same checklist. Same framework.
Who This Is For
We built this for a very specific contractor.
This is for you if:
- You're between $500K–$10M in revenue
- You've outgrown your bookkeeper but can't justify a $150K CFO
- You use (or want to use) Buildertrend, Procore, CoConstruct, or Knowify
- You're tired of "profitable on paper, broke in real life"
- You want to understand your numbers — not just hand them to a CPA once a year
- You're a builder, remodeler, GC, specialty trade, or developer
Probably not for you if:
- You're under $250K and still figuring out operations
- You're not in construction (these systems are industry-specific)
- You already have a fractional controller who handles all of this
- You're looking for tax prep help (we work alongside your CPA, not instead of them)
What Actually Changes
Imagine opening your dashboard and it actually makes sense.
Picture this: It's Monday morning. You open your dashboard. Every job's profitability is right there — real-time, not three months late. You can see exactly where cash is coming from this week and where it's going.
Your PM approves a change order in the field. By the time you finish your coffee, it's already queued for invoicing. Nobody forgot. Nobody dropped the ball.
Your bonding agent calls asking for a WIP schedule. You pull it up in 30 seconds and email it over while you're still on the phone. No panic. No two-week scramble.
Your spouse asks how the business is doing and you actually have an answer — a real one, with numbers behind it. Not "I think we're okay."
Sample Client Dashboard
This is what financial clarity looks like. Revenue, job completion, cash flow, AR/AP aging — all in one view, updated automatically.
That's what a real financial system does. It doesn't just organize your books. It gives you your evenings back, your confidence back, and a business you can actually make decisions in instead of just react to.
The vault shows you how to build that system yourself. Guide by guide, step by step. And if at some point you'd rather have us do it — we do that too.
Get the Vault
7 guides. 85+ pages. Yours in 60 seconds.
Drop your info below and we'll send the entire Construction Financial Systems Vault straight to your inbox. Start with whichever guide matches your biggest headache.
Where should we send it?
We'll email the vault immediately. No spam, no daily emails.
Questions contractors actually ask us
No catch. We're construction bookkeeping specialists. The vault shows you exactly how to fix your own financial systems. Some contractors do it themselves — great. Others realize they'd rather hand it off to us. Either way, you win. We'd rather earn your trust with 85 pages of real help than a flashy sales pitch.
It's the real playbook. The same audit checklists, setup frameworks, and cash flow strategies we use with clients paying $2,500–$5,000/month. We believe in giving everything away except the implementation — because the contractor who understands their numbers is a better client than one we have to convince.
Probably more relevant. Most bookkeepers are great at categorizing expenses for taxes. Construction needs job costing, WIP reporting, retainage tracking, and PM-to-QuickBooks integration — that's controller-level work. The vault will help you see if your current setup is actually giving you what you need, or just checking the tax box.
We'll send you a few helpful follow-up emails showing you where to start in the vault. If you want to talk, we're here. If you don't, enjoy the guides. We're not going to chase you — we have plenty of work.
Contractors in the $500K–$10M revenue range. That's what we call the "Graduation Gap" — you've outgrown a basic bookkeeper but you're not ready for a $150K/year CFO. If that's you, these guides were written specifically for your stage.
That's fine — and pretty common. We offer a $497 Profit Leak Finder Audit where we personally dig into your QuickBooks and PM system, find the leaks, and give you a written report with specific dollar amounts. If we don't find at least $10K in recoverable cash or preventable losses, you don't pay. But start with the vault first — you might surprise yourself.
You're already doing the hard part.
Let's get the financial side working as hard as you do.
7 guides. 85+ pages. Built by construction accounting specialists. Grab the vault and start with whichever guide matches your biggest headache.
Get the Vault — Free